Participant FAQ

Posted by YSA HQ | Tue, 22 Feb 2022

Please read on to find our FAQs for Youth STEMM Award participants…

Registering for Youth STEMM Award as an independent participant

Q: How do I register for Youth STEMM Award?

Please drop us an email on to indicate your interest to register. You will then receive further information, relevant application forms and we can answer any questions you may have. You can either register independently to take part in the Award or otherwise, we can send you resources to share with your school/college to see if they’d like to take part.

 Q: Is there a deadline for when I can register?

Youth STEMM Award continues to be an Award that you can sign up for whenever you want, both when registering for the first time or when upgrading from a Bronze to Silver or Silver to Gold.


Logging into the e-portfolio

Q: How do I find the e-portfolio?

You can access the e-portfolio by clicking the button on our homepage ( or going directly to the log-in page via

Q: What happens if I my registration e-portfolio link expires?

All you need to do is click the ‘Forgotten Password’ link on the log in page and follow the steps from there to create your profile.


Submitting an Activity towards your Award

Q: How do I know if an activity can count towards my Award?

The activity should go above and beyond what you are currently learning at school/college – it cannot be school work, homework or revision. Make sure the activity is related to at least one area of STEMM (science, technology, engineering, maths and medicine). One exception we make here is if the activity is for ‘Shaping your Future’, where you can log a certain number of general career and higher education guidance and research (see: Shaping Your Future)

If you are still unsure, or would like further support, please don’t hesitate to ask us on

Q: What happens if I have submitted an activity under the wrong strand?

Unfortunately, it is not currently possible to change the strand of an activity once it is submitted for moderation.  Let your coordinator know and ask them to reject your activity – once it has been rejected, copy the text from your original submission and then submit it as a new activity under the correct strand. You can then delete the first (incorrect) submission.

Q: Do I need to cover each area of STEMM to achieve my Award?

Yes. For the Bronze level Award, at least one activity must be logged in all five areas of STEMM. For the Silver Award you must cover all five STEMM areas in each strand during your participation. For the Gold Award you must cover all STEMM areas in each strand, and one must be identified as contributing significantly in the Developing and Shaping strands. Please note that a single activity submission can cover more than one area of STEMM, and often does due to the very nature of STEMM being cross-disciplinary.

Q: Can I log the planning of activities on my e-portfolio?

Yes, you can log the preparation and planning time for activities, for example, planning an activity for younger children, in addition to the time spent actually running the activity.

Q: Can I count activities I have done in the past?

You can only log activities that have taken part in recently. As a general rule, we will accept activities dating back to this the start of the current half-term in question.  The reason for this is to make sure you can make sufficient self-reflection on the skills and knowledge you have developed in these activities.

Q: Why might an activity submission be rejected?

Rejections most often occur when the activity does not relate to STEMM, is not above and beyond the curriculum, has been submitted under the wrong strand or if there is not sufficient description to describe what happened during the activity and what was gained from it. You are always welcome to drop us an email on for further clarification.


Strand specific questions

Shaping your Future

Q: Do I have to do work experience for ‘shaping your future’?

Work experience is encouraged but not essential. Sometimes it can be difficult to find a good placement so there are other ways you can complete this strand. For (only) this strand, you can submit a proportion of non-STEMM based activities in the circumstance that the activity explores/supports further careers and studies – for example, preparing a personal statement or researching further training and education options.


Developing your Skills and Knowledge

Q: Can I log exam revision?

No. Revision is part of your school experience and within the curriculum if you are revising for a subject you are currently undertaking. The exception here is supra-curricular revision, where you may research a STEMM subject above what is being taught in class.


Engaging the Public

Q: As a result of COVID-19 restrictions, finding activities in multiple ‘live’ settings can be difficult. Can I submit alternatives to this?

Of course. We appreciate this may be the most challenging strand to complete under current circumstances. For your activity to be approved under this strand, you must clearly demonstrate how the activity has engaged the public. Note: this goes beyond a short five-minute conversation with your friends (unless there has been preparation for this) or sharing a STEMM-related post on social media.


Inspiring the Next Generation

Q: What counts as the Next Generation?

Young people the same age or younger than yourself.  Please note, you will need to work with at least two different individuals or ideally, groups of people, to gain your Award. You can include helping a person younger than yourself the younger pupils’ own curriculum (e.g., homework and revision).


Finding opportunities

Q: What can you recommend for me if I am struggling to find in-person opportunities?

We have always supported the logging of digital and remote activities, and there are more opportunities now online than ever before!

Q: Where can I find other opportunities that can count towards my Award?

We celebrate and share several opportunities and activity ideas on various platforms:

  • Subscribe to our monthly newsletter to receive a regular drop of new opportunities from our partners and the wider STEMM network
  • Check out the Opportunities section on the e-portfolio
  • Find inspiration in the Participants Handbook
  • Follow our Instagram for regular Activity Ideas! and inspirations
  • Write a blog post for the Youth STEMM Award website

You can find all the relevant links here –


Upgrading Awards                         

Q: How can I upgrade from Bronze to Silver, or Silver to Gold?

To upgrade Awards, you have two options:

  1. If you would like to upgrade while undertaking the current level, we can immediately upgrade you. If you are moving from Bronze to Silver there is no charge and you simply need to get in touch via to request the transfer. If you are moving to Gold there is an additional conversion fee. Please contact for more information if required.
  2. If you have completed the previous level or would like to before upgrading, you can sign up for the next level which will incur fees for the full Award and your hours will begin from zero. You will receive medals and certificates for both Awards.

Please email us on to find out more and further details of the additional costs involved.

In certain cases, this FAQ document will supersede previous guidance we have issued. This is due to additional allowances we have made because of the COVID-19 pandemic.

Any other questions?

If you have any other questions that have not been answered, please feel free to reach out on and we will get back to you shortly.



Author Biography

Latest posts see all posts

Subscribe to our monthly newsletter

* indicates required